CATERING POLICIES

Reserving a Location

Please contact reservations to reserve a space on campus.
Website: Macalester.edu/reservations
Email: reservations@macalester.edu
Phone: 651-696-6638

Conference and Facility Rentals

Placing Your Order

• Catering orders may be placed via email, telephone, or in person. Email orders should sent to amy.jackson@cafebonappetit.com. Telephone orders and inquiries should be addressed to the Director of Catering at 651-696-6313.
• The catering department should be made aware of any program-specific details: meetings, speakers, or any other activity that would occur before, during, or following the time catering service is requested. This may affect our ability to properly set up, service or clean up your event.
• Catering orders must be placed no later than (7) business days prior to the event. Custom menus require at least (2) weeks notice.
• Catering orders are not booked or confirmed until you are contacted by Bon Appétit with a contract.



Menu and Guest Count Changes

• When ordering catering, please provide an estimated guest count, then a guaranteed guest count (3) business days prior to your event. You will be responsible for the guaranteed number or the actual number, whichever is greater.
• Cancellations or menu changes must be confirmed no less than (3) business days prior to the event day.
• Event cancellations within less than (3) business days will result in the client being charged 50% of the total contracted order price.
• Event cancellations occurring within 24 hours of the event will result in the client being charged 100% of the total contracted order price (including any charges for rented equipment, linen, etc.).



Linen

• Linen for food, beverage and registration tables will be provided at no charge. Hollow square and u-shape table configurations may incur additional linen costs.
• Black and white linens are provided for tables at no additional charge. Colored linens are available at $5 per linen.



Removal of Food

• All food and beverages are to be consumed on the premises during the scheduled event. Food and beverages not consumed during the event remain the property of Bon Appétit. Bon Appétit does not offer to-go boxes.



Service Fees and Payment

• Upon confirmation of your event, you will receive a copy of the Catering Contract listing all estimated charges. Any additional charges will appear on a final invoice, after the completion of your event. All menu prices are based on current food market availability and cost. We reserve the right to make changes when necessary.
• Price quotations will be guaranteed 30 days prior to the event. There is a 10% service charge for all campus catering events, and a 20% service charge for all third party events.



Service Levels/Serviceware

• For any event that requires a catering attendant, this includes any buffet with chaffers or plated meal, there is a $25 per hour fee. The number of catering attendants needed is based on the number of guests attending the event.
• Drop off service is available and at the discretion of the Catering Director.
• Both china and compostable-ware are options for your event, we can discuss which option is best for your event and any additional charges that may incur.
• For any event that requires a chef on site for grilling or carving, there will be a $75 per hour charge.

Looking to plan your own grand event in high style? Contact us for additional menu options and pricing.

Thank you for choosing Bon Appétit!